In recent years, Microsoft Teams has witnessed a surge in popularity, becoming an essential tool for businesses, startups, enterprises, and educational institutions alike. This platform facilitates seamless communication and file sharing among team members. If Microsoft Teams plays a vital role in your daily workflow, consider customizing the notification sounds on both your desktop and mobile devices to enhance your user experience.
Using the default app notification tone on your desktop and mobile may cause you to overlook important Teams alerts, especially in the midst of numerous notifications from various sources like email providers, social media platforms, and messaging apps. By personalizing the Teams notification sound for messages and incoming calls, you can ensure that you never miss a crucial update, whether you’re at your desk or on the go.
How to Change Microsoft Teams Notification Sound
How to Change Microsoft Teams Notification Sound on Android
Microsoft Teams offers precise customization of notification channels on Android devices, allowing you to tailor your Teams notification experience according to your preferences. You can mute notifications from specific groups and channels, adjust the sound for calls, messages, and more, and even disable notifications from less important groups and accounts.
Here’s how to customize Microsoft Teams notifications on Android:
- Locate the Microsoft Teams icon on your Android phone and long-press it. Then, tap the ‘i’ icon to access the app info menu.
- Select “Notifications.” By default, all Teams notifications come with the default alert sound enabled.
- You can modify notification sounds for various Teams categories, including apps, calls, channels, chats, @Everyone messages, files, meetings, @mentions, reactions, and tasks.
- Let’s choose “Chats” (as it’s one of the most frequently used notification categories in Teams).
- Tap “Sound” from the menu to access your phone’s default sound picker.
- Choose a relevant sound from the available categories.
- Return to the previous menu and select “Calls.” Here, you can set a different audio file as the ringtone for Teams calls.
You can apply similar adjustments to customize notification sounds for all Teams notifications on Android, ensuring that your Teams experience aligns perfectly with your organizational and work requirements.
How to Change Microsoft Teams Notification Sound on iPhone
To change the notification sound for Microsoft Teams on your iPhone, you’ll need to access the Teams app settings. Unlike Android, iPhone settings offer a selection of predefined notification tones to choose from. Here are the steps:
- Open the Microsoft Teams app on your iPhone.
- Tap on your profile picture located in the top-left corner of the screen. Ensure that you are signed in with the relevant account or organization.
- Select “Notifications.”
- Choose “Sound.”
- Apart from the default notification tone, you can select from a variety of over 10 different sound alerts.
Please note that, unlike Android, there is no option to change the Teams call ringtone on the iPhone app. This functionality is available on Android and desktop apps only. Additionally, you can block notifications during quiet hours, when the desktop app is active, or during meetings from the same notification settings menu.
How to Change Microsoft Teams Notification Sound on Windows
Customizing Microsoft Teams notification sounds on the desktop, while not as flexible as on mobile apps, can still be achieved. You can customize the call ringtone and tweak chat notification sounds by adjusting system settings on Windows. Here’s how:
Changing Teams Call Ringtone
- Open Microsoft Teams on your desktop and click on the three horizontal dots menu at the top-right corner. Then, select “Settings.”
- In the Settings menu, choose “Calls” from the sidebar.
- Expand the ‘Calls for you’ menu and select a different ringtone for incoming calls.
- Click the play icon to preview the tone, and once you’re satisfied, close the Settings menu.
Changing Teams Message Sound
- Press the Windows key, type “Change system sounds,” and hit Enter.
- This will open the Sound menu. Scroll down to “Notification” in the Program Events menu.
- Expand the “Sounds” menu and select a different sound for notifications.
- You can also click “Browse” to use a local file as the default notification sound. Click “Test” to check the sound, then click “Apply.” Finally, select “OK” to save your changes and close the menu.
These steps allow you to adjust Microsoft Teams’ notification sounds on your Windows desktop, ensuring that you can distinguish between different types of alerts.
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Conclusion
In conclusion, customizing Microsoft Teams notification sounds enhances the user experience, making it easier to distinguish between various alerts. While the customization process varies across different platforms, including mobile devices and desktop computers, it’s achievable on each. On mobile devices like Android and iPhone, you can change notification sounds within the Teams app settings. For desktop users on Windows and Mac, customization options differ slightly. You can change the Teams call ringtone within the app’s settings and adjust chat notification sounds by modifying the system notification sound settings. These customizations allow users to tailor their Microsoft Teams experience to their preferences and work requirements, ensuring they never miss important notifications.